The successful operation of an orchestra program requires more than just intelligent planning.
Finding and directing orchestra helpers, anchors productivity through tangible efforts and also builds an exciting sense of common purpose for all involved.
Coordinated efforts are easier to achieve when you have a skilled and willing workforce. The satisfaction gained from achieving collective goals is rewarding for all involved.
Teamwork is a must!
When student numbers, inventory holdings, and equipment needs are clear, it is time to determine existing operating funds and anticipated allocations. At this point, it is important to open an orchestra checking account.
It is wise to create a special account that will be used for all orchestra purchases and expenses. In setting up the account, it is best to have two signatures required for all transactions. You may wish for the account set-up to have a fellow administrator or student’s parent as the signatories.
The next step is to gather contact information for all students and in the process, extend an invitation for family members to join committees, working to fulfill orchestra program needs.
Since this is the age of technology, email communication is a great way to begin the process. It is also ideal to create an orchestra website, where orchestra announcements can be posted, sharing scheduling of all activities and concert dates. Further expansion can include a social media string orchestra page, blogs and moderated student discussion forums.
Some orchestras call their support network the Orchestra Parent Association, and some name this auxiliary group the Orchestra Booster Society.
The goal is to organize an effective and supportive team, and to then motivate all participants to support orchestra activities. You may even find that some of your contacts can help with tuning and other concert particulars.